Terms & Conditions

ORGANISERS

The Great Community Ball Run is organised by the Quinn family in support of Grace and Emily Quinn and their ongoing training, competition, and international sporting journey.

EVENT OVERVIEW

The Great Community Ball Run is a community fundraising event where numbered balls will race through designated heats and a possible Grand Final event. Funds raised will support training, travel, coaching, competition expenses, and athlete development opportunities for Grace and Emily Quinn.

ENTRY & ELIGIBILITY

Entries are open to the wider community including schools, sports clubs, equestrian groups, businesses, families, and individuals.

Participants under the age of 18 must have permission from a parent or guardian to enter or claim prizes.

By purchasing an entry, participants agree to these Terms & Conditions.

BALL ENTRIES & NUMBER ALLOCATION

Each purchased entry will be assigned a random ball number by the organisers.

Ball numbers will be allocated and communicated to entrants prior to the event date via email and/or published event updates.

Ball numbers cannot be chosen or exchanged unless otherwise determined by the organisers.

COMMUNITY HEATS & GRAND FINAL

The event may include separate heats including, but not limited to:

Schools Heat
Sports Club Heat
Equestrian Heat
Community Open Heat

Heat categories, structure, qualifying numbers, and Grand Final arrangements may be amended by organisers depending on participation levels and operational requirements.

Where heats operate, the first 10 qualifying balls from each heat may progress to a Grand Final event.

Additional prizes may be awarded within individual heats.

WINNER DETERMINATION

Winning entries will be determined by the finishing order of the balls during the event.

Organisers reserve the right to review recordings or footage where clarification is required.

The organisers’ decision regarding winners and placements is final.

PRIZES

Prizes may include donated goods, vouchers, experiences, services, or sponsor contributions.

Prizes are subject to availability and may vary between heats and the Grand Final.

Organisers reserve the right to substitute prizes with alternatives of equal or similar value where necessary.

Prizes cannot be exchanged for cash.

Prize details may continue to be updated and announced leading up to the event.

EVENT CHANGES, POSTPONEMENT & CANCELLATION

Organisers reserve the right to amend event dates, venue, heat structure, timings, or operational arrangements where reasonably necessary.

If weather, safety concerns, venue issues, or unforeseen circumstances require postponement, all entries will remain valid for the rescheduled event.

In the unlikely event that the fundraiser is fully cancelled and unable to proceed, refunds may be issued at the organisers’ discretion.

REFUND POLICY

All entries and sponsorship purchases are non-refundable unless the event is fully cancelled by the organisers.

CORPORATE SPONSORSHIP

Corporate sponsors may receive promotional opportunities including logo placement, social media recognition, printed materials, signage, and other event visibility opportunities where reasonably possible.

Promotional placements and sponsor benefits may vary depending on timelines, materials received, event logistics, and operational requirements.

Sponsors agree that organisers may use supplied logos, business names, and promotional materials in connection with the fundraiser.

SAFETY & LIABILITY

The organisers will take reasonable precautions to provide a safe and enjoyable community event environment.

All attendees participate and attend at their own risk.

To the fullest extent permitted by law, the organisers accept no liability for any injury, loss, damage, accident, delay, or disappointment arising from participation in or attendance at the event except where caused by proven negligence.

Parents and guardians remain responsible for supervising children attending the event.

MEDIA, PHOTOGRAPHY & RECORDING

The event may be photographed, filmed, livestreamed, and recorded for promotional, fundraising, media, and social media purposes.

By entering or attending the event, participants consent to the use of photographs, video footage, names, and event-related content connected to The Great Community Ball Run.

DATA PROTECTION & COMMUNICATIONS

Participant information collected during entry will be used for event administration, ball number allocation, winner announcements, event communication, and future fundraising or community event updates connected to Grace and Emily Quinn.

Marketing and communication emails will include an unsubscribe option.

Participant information will not be sold to third parties.

GENERAL

The organisers reserve the right to reasonably amend these Terms & Conditions where necessary for the safe, fair, and successful operation of the fundraiser.

By entering The Great Community Ball Run, participants confirm they have read, understood, and agreed to these Terms & Conditions.

Showjumping Competition Terms & Conditions

All entries must be paid in full at the time of booking.
Entry fees are non-refundable except in the event of cancellation by the organisers.
Riders participate entirely at their own risk.
The organisers, venue owners, landowners, volunteers and officials accept no liability for any loss, damage, injury or accident to riders, spectators, horses, ponies, vehicles, equipment or personal belongings.
Approved riding helmets must be worn at all times when mounted.
Body protectors are strongly recommended.
Riders under 18 years of age must have permission from a parent or guardian to participate.
Horses and ponies must be fit, healthy and suitable for the classes entered.
The organisers reserve the right to refuse or withdraw any entry where necessary for safety or welfare reasons.
By entering, participants acknowledge that equestrian activities carry inherent risks and agree to participate at their own risk.
The organisers reserve the right to amend classes, schedules or event arrangements if required.
Entry to the event constitutes acceptance of these Terms & Conditions.